Albany, New York

12210

information@

albanyinstitute.org

Regulations FOR REPRODUCTION OF OBJECTS IN THE ALBANY INSTITUTE'S COLLECTIONS

Individuals and institutions wishing photographic prints of works from the Albany Institute's collections must submit in writing an explanation of how the material would be used.  Any commercial use (publication, advertising, etc.) must be stated and is subject to current use fees.  Prints or slides of the desired work will be made by the Albany Institute.  No prints or negatives can be borrowed for outside reproduction.

A credit line must appear whenever the photographs are used and must be in a format approved by the Albany Institute of History & Art.

In case of television or films, full ownership credit and acknowledgement, as specified by the Albany Institute, must be included in the credits.

The Albany Institute reserves the right to:

1. examine proofs before final approval is given for publication;

2. to receive, at no charge, a copy of the publication in which reproductions appear; and

3. to limit or restrict the use of photographs known or thought to be rare, unpublished, protected by copyright or under restrictions imposed by a donor.

Reproductions are provided for one-time only.  If the photographs are to be used subsequently or for any purpose other than originally designed, written permission for the additional usage must be obtained from the Albany Institute.  Subsequent use may be subject to additional publication fees then in effect.

In the reproduction process, the work illustrated in the transparency or photograph may not be cropped, over-printed with type, or altered in any way, without the prior written approval of the Albany Institute.

A charge equal to the replacement cost will be made for any color transparency not returned within three months, or returned in damaged condition, the latter to be determined by the Registrar.

Films and videos - applications for permission to film work of art require the same general procedure as with still reproductions, plus full details of the composition and proposed use of the completed film.  Principals will be bound by all regulations governing other forms of reproduction.

All responsibilities for questions of copyright that may arise in this copying and in the use made of the copies is assumed by the applicant.

For more information, please contact Allison Munsell, Rights & Reproductions at 518.463.4478 or at munsella@albanyinstitute.org

PLEASE NOTE: The prices listed below are contingent upon AIHA owning existing photography of an object.  If an object must be photographed in order to provide a customer with a digital image, a print, a color transparency, and/or a slide, the price will be $175.00 for the first image of the object purchased.  AIHA will retain the original photography and negative, and will provide the customer with a copy. 

Digital image files, color transparencies, and/or slides are not available to customers who wish to purchase an image for the purpose of displaying that image in a private residence, or in an office or other area of a public or private agency, business, institution, organization or school.  Customers wishing to purchase an image for display in a residence, or in any space of an agency, business, institution, organization, or school may purchase a black/white or color print of an object.  All customers should refer to Section II of this document to determine applicable usage fees, and to Section III of this document to determine whether or not the image requested is subject to any special fees.

PHOTOGRAPHIC PRODUCTION FEES *