Rights & Reproductions Fee Schedule

 

The Rights & Reproductions Office of the Albany Institute of History & Art is open during regular business hours, Monday—Friday from 9 am–5 pm.

Please note: All requests for images and/or usage rights must be received in writing (via e-mail, standard mail, or fax).

Museum Members and Corporate Partners receive a 15% discount.

Rush Orders:  A twenty-five percent (25%) surcharge will be added to all image and/or rights orders that require fulfillment within seven (7) business days or less. A fifty percent (50%) surcharge will be added to all images and/or rights orders with a deadline of three (3) business days or less.

Not-for-Profit Pricing: Customers other than students and/or academic researchers must provide proof of not-for-profit status. For publishers that have not-for-profit status (e.g. university presses) we classify a not-for-profit publication as a printed book that is intended for a scholarly audience with a print run of 2,500 or less (one edition). We classify a for-profit publication as a printed book with a print run over 2,500 (one edition), which includes multiple print runs of one edition surpassing 2,500. Customers purchasing images for display in private residences will be charged not-for-profit image prices, but will be charged New York state sales tax.

Please direct correspondence to:

Attn: Allison Munsell Napierski
Digitization Operations Manager/Rights & Reproductions
Albany Institute of History & Art
125 Washington Avenue
Albany, NY 12210

E-mail: napierskia@albanyinstitute.org
Phone: 518-463-4478, ext. 424

Section I - IMAGE FEES (Exclusive of Usage Rights Fees):

Customers wishing to purchase an image for display in a private residence, or in an office or other area of a public or private agency, business, institution, organization, or school should inquire about our Fine Art Custom Prints on demand.

All other customers should also refer to Section II of this document to determine applicable usage fees.

Scans & Photography: The price of scans is included in image fees. If an object must be photographed in order to provide a customer with a digital image or print, the price will be as follows:

Photograph of 2D Object $100 per item
Photograph of 3D Object $150 per item
  NOT-FOR-PROFIT FEE FOR-PROFIT FEE
Low-Resolution Digital Images:
(72 dpi/10” long dimension/JPEG/approx. 4 MB)
$10 per digital file $10 per digital file
Editorial Print Quality:
(300 dpi/10” long dimension/TIFF/approx. 20 MB)
$15 per digital image file $30 per digital image file
High-Resolution Quality:
(600 dpi/10” long dimension/TIFF/approx. 80 MB)
$30 per digital image file $50 per digital image file
Super-High-Resolution Quality:
(800 dpi/10” long dimension/TIFF/approx. 150 MB)
$55 per digital image file $70 per digital image file

Larger-resolution files are available upon request. Additional fees may apply.


The Albany Institute of History & Art does not provide custom retouching services.  Images of historic materials may reveal scratches, abrasions, and other evidence of the age and condition of the originals.

  • Domestic Distribution Fee (one edition, one language): included in the Standard Usage Fee.
  • Worldwide Distribution Fee (one edition, one language): equal to two times (2x) the Standard Usage Fee.
  • Worldwide Distribution and World Rights Fee (one edition, all languages): equal to three times (3x) the Standard Usage Fee

Customer must reapply to purchase rights to use an image in any subsequent editions or translations of a text.

 

Section II - USAGE FEES (Exclusive of Image Fees):

 

Customer must reapply to purchase rights to use an image in any subsequent editions or translations of a text.

  NOT-FOR-PROFIT FEE FOR-PROFIT FEE
Use of image within the text of an unpublished academic thesis or dissertation Fee Waived Fee Waived
Use of image within the text of a printed book, magazine, newsletter, journal, catalogue, or newspaper article $30 per image $50 per image
Use of image on the cover of a printed book, magazine, newsletter, journal, catalogue, or newspaper $50 per image $70 per image
Use of an image on a printed exhibition panel, or as an exhibition image, for display in a public or private museum, cultural site, or historical site $50 per image $70 per image
Use of an image within an e-book or within the e-book version of a printed publication $55 per image $70 per image
Use of image within a CD-ROM or within the CD-ROM version of a print publication. $55 per image $70 per image
Use of an image on a website or in a mobile application $55 per image $70 per image
For use in a PowerPoint presentation (*Fee waived for classroom use only) $30 per image $50 per image

STANDARD USAGE FEES FOR FILM/TELEVISION/VIDEO:

 

Customer must reapply for the purchase of these rights every five years.

  NOT-FOR-PROFIT FEE FOR-PROFIT FEE
Use of an image within a film to be broadcast on a television station or through non-traditional methods including internet streaming. $50 per image $100 per image
Use of an image within a film on video and/or DVD $50 per image $100 per image

REGULATIONS FOR THE REPRODUCTION OF IMAGES OF OBJECTS FROM THE COLLECTIONS OF THE ALBANY INSITUTE OF HISTORY & ART
 
  1. Individuals and institutions wishing photographic prints or digital images of works from the Albany Institute's collections must submit in writing an explanation of how the material would be used. Any commercial use (publication, advertising, etc.) must be stated and is subject to current use fees.
  2. A credit line must appear whenever the photographs are used and must be in a format approved by the Albany Institute of History & Art.
  3. In the case of television or films, a full ownership credit and acknowledgement, as specified by the Albany Institute in the application, must be included in the credits.
  4. The Albany Institute reserves the right to receive, at no charge, two (2) copies of the publication/program.
  5. In the case of printed publications, the Albany Institute reserves the right to examine proofs before final approval is given for publication, as necessary.
  6. Photographs of items within the collections of the Albany Institute of History & Art known or thought to be rare, unpublished, protected by copyright or under restrictions imposed by a donor shall be subject to limited or restricted usage, at the discretion of the Albany Institute.
  7. Reproductions are provided for one time only.  If photographs or digital images are to be used subsequently or for any purpose other than originally designed, written permission for the additional usage must be obtained from the Albany Institute.  Subsequent use may be subject to additional publication fees then in effect.
  8. In the reproduction process, the work illustrated in the digital file or photograph may not be cropped, over-printed with type, or altered in any way, without the prior written approval of the Albany Institute.
  9. Applications for permission to film a work of art requires the same general procedure as with still reproductions, plus full details of the composition and proposed use of the completed film. Principals will be bound by all regulations governing other forms of reproduction.
  10. All responsibilities for questions of copyright that may arise in this copying and in the use made of the copies is assumed by the applicant.