Employment Opportunities


The Albany Institute of History & Art, a museum and research library with a mission to collect, preserve, and interpret the art, history, and culture of the Upper Hudson Valley of New York, is seeking a permanent, full-time archivist/librarian.
The Institute’s library contains significant holdings of manuscript collections, photographs, books, maps, and other special collections that relate to and document the Upper Hudson Valley. These collections are available to researchers, students, and the general public during the library’s open hours and by pre-scheduled appointments and are also used and referenced by Albany Institute staff for exhibitions and collections research and documentation.
The archivist/librarian will be responsible for
  • accessioning, processing, and housing special collections (about 40% of time)
  • assisting on-site researchers and answering queries from remote researchers. This includes scheduling researcher appointments, locating and pulling collections from storage, suggesting collections for researchers, conveying information about collections to remote researchers, and arranging for digitization and rights and reproduction requests (about 30% of time).
  • other duties include overseeing a dedicated core of volunteers, assisting curatorial staff with exhibition research, seeking and assisting with the writing of grants, augmenting the Institute’s digital collections database, preparing news articles for the Institute’s bulletin and website, and other activities (about 30% of time).
The candidate should be equally comfortable interacting with groups, including volunteers, collection donors, trustees, researchers, and staff, and working alone on collections processing and organization projects. The candidate will have strong communication and writing skills, must be able to multitask, and be organized.
The archivist/librarian is part of the collections and exhibitions department and will report directly to the chief curator. This position is the only paid staff member in the library, but the archivist/librarian will be joining an institution-wide staff of fifteen full-time members, and all departments work closely together in a collaborative environment.
The ideal candidate will have an MLIS degree, or equivalent, and should have three to five years experience at a research library where duties included processing special collections as well as reference responsibilities. The candidate will have a thorough knowledge of best practices for archives and libraries.
The archivist/librarian position comes with a competitive salary and full benefits package.
Please submit cover letter, resume, and a writing sample to mccombsd@albanyinstitute.org, or by mail to:
Douglas McCombs
Albany Institute of History & Art
125 Washington Avenue
Albany, NY 12210
Application deadline is June 10, 2019.


The Albany Institute is seeking a Major Gifts Officer (MGO) to manage a major gifts and fundraising campaign.  The primary responsibility of the position is to manage a capital campaign, the purpose of which is to build the Institute’s permanently restricted endowment fund.

The ideal candidate should be familiar with the Capital Region as well as with major donors in the region. Responsibilities include identification of prospects, the preparation of proposals and solicitations, and attention to ongoing stewardship.  Five or more years of experience in the nonprofit arena especially in the area of major gifts, endowment or capital campaigns as well as planned giving is required. A baccalaureate degree is required; a master’s degree is preferred, along with experience and knowledge of tax laws that impact charitable giving, personal assets and estates, and an understanding of cultural institutions. Salary is commensurate with the level of experience. The hours are flexible and can be full-time or part-time.


The Major Gifts Officer & Campaign Manager reports to the Director of Development and works closely with the Executive Director, Development Committee, Campaign Committee, Board of Trustees, and the museum’s senior management team.


Under the guidance of the Director of Development, the Major Gifts Officer will oversee the museum’s current major gifts and campaign plan and prospective donor list. This includes:

  • Developing and proposing strategies for the solicitation of major gifts;
  • Determining ongoing relationships with donors and recommending specific purpose and level of gift;
  •  Identifying those to cultivate and subsequently solicit and assuring that solicitations are carried out;
  • Coordinating an effective program for stewardship and recognition of major and special gifts donors;
  • The of creation monthly reports as required by management that reflect activity and performance; and
  • Working with Director of Development, Executive Director and trustees to create reasonable goals.


The Major Gifts Officer & Campaign Manager will have excellent oral, written, interpersonal, analytical, and organization skills, and will:

  • Have a background in the cultivation and solicitation of major gifts and campaign management and a proven track record in a successful major gifts program and campaign;
  • Be a personable individual, with integrity and a sense of humor, who is able to work well with trustees, donors, volunteers and staff, and has the ability to participate in all aspects of the gift cycle:(1) initiate contacts with potential major donors; (2) develop appropriate cultivation strategies for them, including working with volunteers; (3) move potential donors in an appropriate and timely fashion toward solicitation and closure; (4) make solicitations when appropriate; (5) maintain contact with donors.
  • Be a well-organized, detail oriented individual who has the skill set and flexibility necessary to balance the many challenges inherent in a dynamic nonprofit organization;
  • Understand the needs and interests of major donors in order to develop relationships between them and the museum, as well as the objectives of the major gifts and campaign needs within the overall fundraising program for the museum; and
  • Have the ability to initiate, analyze, monitor, evaluate and alter campaign plans, and  articulate the case for support so that individuals “buy into” the vision/mission/goals of the museum and understand with sufficient effectiveness to secure gifts and pledges of $100,000 or more; and
  • Have a working knowledge of tax laws that impact charitable giving, personal assets and estates.

To apply, email a cover letter, resume, and writing sample to Tammis Groft, Executive Director, at grofttk@albanyinstitute.org. No phone calls, please.